Whether you're kitting out five people or a few hundred, this checklist covers everything we need.
1. Who is the workwear for?
Start with the roles and where they work. Site teams, warehouse staff, drivers, kitchen teams and office or reception staff all need different garments. Tell us roughly how many people are in each role.
2. Which garments, and how many of each?
List each garment type and the quantity per person. A typical starter pack might be three polos, one fleece or softshell and one jacket. If you already have a garment in mind, send the brand and style code. If not, tell us your budget per person and any must-haves (waterproof, hi-vis class, colour, fit) and we'll shortlist options. Our branded workwear page and brands list are good places to start.
3. Sizes and names
Send a size breakdown for each garment. A simple spreadsheet works best, with one row per person, their size for each item, and their name if it's being added. If you're unsure about fit, ask about sizing samples before you collect sizes from the whole team. Getting sizes right first time is the best way to avoid delays and reorders.
4. Your logo files
Send the best version of your logo you have. Vector files (AI, EPS, PDF or SVG) are ideal. Include your brand colours as Pantone or HEX references. If you have a simplified version of your logo for small spaces, send that too, as it often works better for embroidery on a chest or cap.
5. Positions and sizes
Tell us where each logo should go, described as worn. For example: "logo on left chest, website on back neck, large logo across the back of the jackets". If you're not sure, we'll suggest standard positions and sizes, and you'll see them on the proof.
6. Embroidery or print?
You don't need to know the answer. Tell us how the garments will be used and we'll recommend the method. As a guide, embroidery is the most hard-wearing choice for polos, fleeces and jackets. Printing suits large back logos on hi-vis and t-shirts. Our guide to DTF, DTG, screen printing and embroidery explains the differences.
- Embroidery: minimum 8 pieces, £20 one-off digitising per logo.
- Screen printing: minimum 25 pieces, £25 per screen.
- DTF and DTG: no minimum.
7. Deadline and delivery
Give us the date you need the kit in hand. Typically 5–7 working days from approval and payment, subject to stock. Express delivery is available. Tell us whether you need one delivery address or several, and whether items should be packed by person.
8. Reorders
Think about how you'll reorder for new starters and replacements. Choose garments from ranges that stay in stock. We keep your logos, positions and garment choices on file for reorders.
A sample brief
"Twelve people across site and office. Site: 3 hi-vis polos, 1 softshell and 1 waterproof jacket each (8 people). Office: 3 navy polos and 1 fleece each (4 people). Logo embroidered left chest as worn on everything; large logo printed on the back of the jackets. Sizes and names attached. Needed by 1 March, delivered to our head office."
Send us your brief and we'll reply with a recommendation, a price and a proof.